Aug. 20th Minutes

Swift Cantrell Park Foundation

 Board Meeting

City of Kennesaw Training Room

11:30 AM
August 20, 2012
MINUTES

In attendance:
Board members: Ellen Springer, Secretary; Greg Harris, Mike Henderson, Mike Quinlan, Tom Alger, Summer Adams

Absent: RJ Patel, Andy Duncan, Bill Musial

Guests: Ron Stebenne, Tim Killingsworth, Doug Taylor, Mark Mathews, Jeff Drobney

1. Meeting called to order at 11:35am by Greg Harris

Invocation by Ron Stebenne

2. Greg Harris skipped to Agenda Item 5, Health Centers because of the exciting news about the Coca Cola Grant. The City will receive $15,000 from the grant. It was previously discussed and presented to Mayor and Council that the award could possibly go towards the Energi and LifeTrail exercise stations. Discussion ensued about bidding; the Parks Dept. has already researched other systems. Discussion about total cost of systems being approximately $31,000 and possible funding options. Discussion about liability of the foundation which needs to be clarified. The committee can recommend that the Coca Cola Grant money go towards the Energi and LifeTrail systems but the decision rests with the city. Motion made by Mike Quinlan, seconded by Summer to accept the Energi and LifeTrail systems as an official fund raising project for the foundation. Motion passed unanimously.

3. Financial report given by Tom Alger. Tom reviewed Statements of Financial Position and Financial Income and Expense. Tom asked about the $5000 deposit for Kennesaw Dream Foundation. Jeff clarified that needs to be paid out to the Dream Foundation for the Teen Center. Ellen will classify that as "Other"on the statement, it is not an income item. Question about Digital Banner for $256 on Expense report. Jeff will look it up and report back. Tom reported the quote for D & O Insurance is $1,000. Event Insurance would be $500 per event if we use the same underwriter. Motion by Ellen, seconded by Mike Henderson for Tom to purchase D&O Insurance for $1000. Discussion about adding foundation to city’s liability insurance. Jeff will inquire and report back. Ellen made motion to extend Ron Stebenne’s contract as a consultant, seconded by Greg, until the next board meeting and have Ron bring a new contract next month which includes his increased involvement with the Foundation. Motion passes unanimously.

4. Skate Park update given by Ron Stebenne. Ron distributed and reviewed designs by DENYSE Company of options for LED signs that would include places for sponsors and announcements. This is concept only at this point, cost would be based on design. Jeff is working on finding ways to cut costs, seeking additional monies and meeting with potential sponsors. Presentation is ready and available if anyone has potential sponsors.

5. Mother’s Day 5K Race: Summer needs help with sponsors, promoting registrations and team participation, partnerships in the community, help with publicity and general race promotion. Kennesaw First Baptist handled breakfast and that is not a concern. The t-shirt design is already in the works so marketing materials can follow. The goal is to start seeking sponsors in November. Greg recommended that at the next meeting we spend a good bit of time discussing sponsors for this as well as the Skate Park.

6. New Business: No new business

7. Old Business: Ellen asked about the $2000 grant from Nutro mentioned at the last meeting. Ron reported that the grant deadline is in October and he is still gathering a Dog Park group.

8. Ellen made a motion to approve July16 meeting minutes with 2 amendments: Item 6 is corrected to read AAD offers grants for shelters and item 2 corrected to read D & O Insurance. Motion seconded by Greg, motion passes unanimously.

9. Next meeting is September 17, 2012 at 11:30am City Hall Training Room.

10. Adjourned at 12:37pm

Respectfully submitted,

Judy Hobbs



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Link to minutes: 
http://www.kennesaw-ga.gov/form-center/category/65-board-commission-agendas-minutes?download=1023%3Aswift-cantrell-park-foundation-meeting-draft-minutes-8-20-12